Click either "Review trade debtors" or "Review trade creditors" to get started:
This will take you to the AP or AR account details page. Here you will see a breakdown of outstanding balances by contact and age:
You can click on the dropdown of any contact to see a list of outstanding invoices from that contact including the due date and how overdue it is:
Briefcase will automatically flag contacts for the following reasons:
- The contact has an invoice(s) which is more than 3 months overdue
- The contact has a negative balance
You can click the "Review" button to bring up a more detailed view of the flag. This will show you the specific invoices which have been flagged and the reason why. At this point you have some options:
- Organise for the invoice(s) to be paid (either by the customer to the client for AR or by the client to the supplier in AP): once the invoice(s) is paid, the flag will automatically disappear
- Resolve the flag with a note: Add a note explaining why the invoice isn't paid with the option to include attachments as evidence.
- (Ledger only) Write off the invoice(s): If the invoice(s) will never be paid, you can write off the invoice by clicking the 3 dots > Write Off (AR) or Write Back (AP)
- (Ledger only) Allocate a credit note or payment on account to an outstanding invoice: In the case where a contact has an outstanding invoice and credit note, you will be able to allocate this to pay or partially pay the invoice
In the case that you resolve the flag, it will now show as resolved in the table. You can click on on "Resolved" to view the resolution justification and attachments:
Once all flags have been resolved, you will be able to mark this account as reconciled by clicking "Reconcile" in the top right:
Once you have reconciled both Accounts Payable (AP) and Accounts Receivable (AR), this section will be marked as completed:
